Renewal Form

TATCC Document - Renewal

Use this form if you want to give the tenant a new fixed term where the only thing changing is the rent. Note that it cannot be used if the tenants have changed (eg if one person has left to be replaced by another) or if the property let has changed (for example someone renting a room in a shared house has changed rooms).

You can use it for standard ASTs, resident landlord lets and for Company lets. There is also an option to include a guarantor version.

Document title*

Please give a title for this document (e.g. Guarantee re John Smith for 1A Acacia Avenue).

This title will appear as the document name in your My Documents area, but not on the document itself.

If you are viewing this after clicking the 'duplicate' button in My Documents, you should give your document a new name to prevent confusion.
Date of previous tenancy*
DD dash MM dash YYYY

This should be on the previous tenancy form.

If this is the second or later renewal, put the date of the original tenancy agreement - the one with the terms and conditions which will be referred to in this renewal form.
Is this the first renewal?*
- Yes
- No, this is the second or more renewal based on the tenancy agreement
Give the date(s) of the previous renewal(s)

The wording which precedes this is 'The tenancy was subsequently renewed on' So just put the dates here.
The property address

This needs to be exactly the same as in the tenancy agreement. If you are renting a room in a shared house, make sure you give the room details as well as the address. For example:

Room 1, 23 The Street, Anytown, Anycounty AA1 2BB
What sort of tenancy is this?*
- Assured Shorthold Tenancy
- Resident Landlord
Most tenancies will be assured shorthold tenancies (ASTs).

It will normally be a resident landlord / common law tenancy if the landlord lives in self-contained accommodation in the same building.

It will be a company let if the tenant is a limited company.

If you are not sure what tenancy type you have, follow the Tenancy Trail.
Landlords name*

Put the landlords full name here. For example this should be Mr Andrew Smith rather than A Smith. It must be the same as on the tenancy agreement.
Tenants name*

If there is more than one tenant, put all their names here. Or the name of the company if this is a company let.
Is a letting agent managing the property?*
- Yes
- No
If you click 'yes' the form will refer to the agent. If you click no, references to an agent will not appear.

If an agent is used the agent's contact details should in most cases on the form rather than the landlords, as you will want all contact to be via the agents.
Letting agent

Give the agents name here
The landlords contact address

If you have clicked to say that there is a managing agent, this will normally be the agent's address.
The landlords contact telephone number

If you have clicked to say that there is a managing agent, this will normally be the agent's telephone number.
Do you want the renewal form to provide for a guarantor?*
- Yes
- No
If the tenancy you are renewing had guarantors, the guarantees will be cancelled by this renewal deed. So you will need to take a fresh guarantee from them. (Do not rely on statements in a guarantee deed saying they will continue to apply with a new tenancy - these are likely to be void and unenforceable).

There are two ways you can sign up a guarantor - in the tenancy agreement itself or via a separate deed. If the guarantee was in the previous tenancy agreement then it is best to include the guarantors in this renewal form.

Otherwise it is up to you. But make sure that you have a signed deed of gurantee from them, ideally before the tenant signs.
Guarantor name

You should put the full name of the guarantor here, ie Mr Andrew Smith rather than just A Smith.
Guarantors address

This is important as it is the address you write to if you want to claim under the guarantor. Make sure it is correct or you may be unable to claim.

You should also explain to the guarantor that they must let you know if they change their address during the life of the guarantee.
Date of previous guarantee
DD dash MM dash YYYY

You should find this on the guarantee document.

NB You should keep the original guarantee with the original tenancy agreement and this form so it can be refereed to if necessary.
The landlords other contact details

For example email, skype address, etc. If you are using an agent this will normally be the agents details.

When completing this field do it in the following manner:

Email: test@test.co.uk Skype: skypeaddress

And so on.
The fixed term

This will normally be either 'six months' or '12 months', but you can have a fixed term of other periods if you wish.
Start date*
DD dash MM dash YYYY

This is the date that you want the new fixed term to start on.
End date*
DD dash MM dash YYYY

This is the date the new fixed term ends
Rent*

Put the rent figure here, saying whether it is monthly or weekly. For example:

£1,000 per calendar month
£200 per week
Is there a deposit?*
- Yes
- No
If there is an existing deposit or if you are taking a new one, click yes. Otherwise, click no.
The Deposit
Put here either the existing deposit money already taken, or the new deposit figure if this is to be changed.

Note that you will need to inform your tenancy deposit company about the new fixed term being granted to the tenants and arrange for the deposit to be re-protected within 30 days.

If anything has changed (eg if you are taking an extra payment) you will also need to re-serve the prescribed information. But not otherwise.
This is the end of the form
Please now check your answers carefully - although if anything is wrong you will be able to come back here and edit your entries.

Note that in most cases this form can be printed back to back. However, if you have included a guarantor the form will normally be three pages long.

TATCC Document - Renewal

This is the end of the form

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